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14-08-2007, 11:47 AM
gpmanagement.co.uk forum Community Bulletin

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Dear $username,

How robust are your H&S and Employment law compliance policies?

Both of these I think are important subjects for any GP practice because both are now required under various Codes of Practice and hence both are becoming subject to increased scrutiny from a variety of sources.

Gpmanagement.co.uk has teamed up with Judicium to address these issues. Below are a few questions that are designed to identify gaps in the compliance issues that relate to Employment law.
Remember that as a GPM member you already qualify for a discount, and if you are part of a consortium that accesses the services further bulk discounts are negotiable.

If you cannot answer every answer fully, it means you have gaps in your compliance. You should examine these carefully before a problem arises and the practice is exposed.

(Alex from Judicium has also been surprised at how many of us haven't even updated our fire risk assessments yet - and if you read the post below, you'll see one care-home has been fined £200,000 following a fire that resulted from insufficient risk assessments:
http://www.gpmanagement.co.uk/showthread.php?t=3699 )

If any Consortiums want to chat with Alex please feel free to send him a private message through the site or contact him on alex@judicium.com, 0207
336 8403.

1. Contracts of Employment
a) Does your practice issue contracts of employment to all employees ?

b) Are your employment contracts and policies up to date as regards the latest legislative requirements including salary, deductions and review, holidays, disciplinary / grievance procedures, notice period, confidentiality , discrimination / sexual harassment, sick pay / leave, maternity / paternity pay / leave, pension or other related benefits, commission or bonus schemes, overtime / flexitime, Health and Safety , misconduct?

c) Specific Issues to Consider – Salary (when to be reviewed, increases), Job Description (can the employer change it), Bonus (discretionary, when payable), Benefits (Pension Plan), Sick Leave (can it be accumulated)?

2. Disciplinary Procedure
a) Does your practice have a disciplinary procedure?
b) Does it follow all the statutory provisions including giving employees an explicit right to be accompanied at a disciplinary hearing ?

3. Grievance Procedure
a) Does your practice have a grievance procedure?
b) Does it follow all the statutory provisions including giving employees an explicit right to be accompanied at a grievance hearing ?

4. Equal Opportunities Policy
a) Does your practice have an equal opportunities policy?
b) Does this ensure that legal requirements regarding unfair treatment and equity at work are properly applies and that terms and recommendations of Associated Codes of Practice are in fact implemented?

5. Anti-Harassment Policy
a) Does your practice have an anti-harassment policy?
b) Does this make explicit those behaviours that are not tolerated in the workplace and include guidance on how to deal with and report harassment and bullying in the workplace?

6. Maternity Policy
a) Does your practice have a maternity policy?
b) Does this ensure that employees are aware of the benefits and entitlements available to pregnant employees, and that your practice complies with necessary legal requirements?

8. Computer Use Policy
a) Does your practice have a computer use policy?
b) Does it outline procedures to be followed when using email, accessing the internet, when viruses are detected and using IT for personal purposes?

9. Flexible Working Policy
a) Does your practice have a flexible working policy?
b) Does it provide employees with guidance on making requests for more flexible work arrangements, in line with necessary legal requirements?

10. Paternity Policy
a) Does your practice have a paternity policy?
b) Does it ensure that employees are aware of the benefits and entitlements available to them when they are expecting a new-born baby or child to adopt.

11. Working Time Policy
a) Does your practice have a Working Time policy?
b) Does it include an Opt out agreement?

12. Retirement Policy
a) Does your practice have a retirement policy?
b) Does it outline procedures and steps necessary in line with current legislative requirements?

Employment Rights Act 1996, Employment Act 2002.
Do your contracts also include the additional rights specifically given to nurses employed within general practice under the Employment Relations Act 1999?
QOF Practice Management Indicator 10.2 requires that all employment policies stipulate a date when they were last legally reviewed, in order to ascertain whether they indeed remain compliant with latest legislative requirements.
Reg 6(4)e Primary Medical Services (Directed Enhanced Services) (England) Directions 2006.
Health and Safety at Work Act 1974 and Blackstone’s Statutes on Employment Law.
Employment Act 2002 (Dispute Resolution) Regulations.
Employment Relations Act 1999.
Employment Act 2002 (Dispute Resolution) Regulations.
Employment Relations Act 1999.
Maternity and Parental Leave (Amendments) Regulations 2002.
Human Rights Act. Regulation of Investigatory Powers (RIP) Act 2000.
Employment Act 2002 and the Flexible Working (Eligibility, Complaints and Remedies) (Amendment) Regulations 2006.
Paternity Leave and Adoption Leave and Pay Regulations 2002.
Working Time Regulations.
Age Discrimination Regulations.


Today's Date: 14-08-2007

Activity since: 05-08-2007

View all new content here: http://www.gpmanagement.co.uk

-- Threads posted most recently --

Title: "Policy on the Storage of Medicines within the Practice"
Does anyone have this policy in place? Would you mind sharing with me? Thanks MA
(Date Posted 13-08-2007 by Monica Adjei)
o 0 Replies, 3 Views, Last Post: 10:21 AM, 13-08-2007 by Monica Adjei
o http://www.gpmanagement.co.uk/showthread.php?t=3707

Title: "Sage accounts nominal list"
Hi all, / / Does anyone use Sage Line 50 for their accounts and if so would you be able to share ...
(Date Posted 09-08-2007 by Bob Shearer)
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o http://www.gpmanagement.co.uk/showthread.php?t=3703

Title: "Depression Protocol"
I would be most grateful if someone could help me by providing a copy of their depression protocol. ...
(Date Posted 06-08-2007 by Harmander)
o 0 Replies, 20 Views, Last Post: 01:00 PM, 06-08-2007 by Harmander
o http://www.gpmanagement.co.uk/showthread.php?t=3702

Title: "Patient/neighbour litigating with practice"
Dont really see that you have any grounds for removing him....unless pt / Dr realtionship has broken ...
(Date Posted 31-07-2007 by Harmander)
o 1 Replies, 28 Views, Last Post: 03:35 PM, 31-07-2007 by Carabine
o http://www.gpmanagement.co.uk/showthread.php?t=3700

Title: "Data Entry & Maintenance Protocol"
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(Date Posted 30-07-2007 by Joan Carr-Lawton)
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o http://www.gpmanagement.co.uk/showthread.php?t=3697

Title: "Blood Test Results"
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(Date Posted 17-07-2007 by Harmander)
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Title: "Patient Questionnaire"
Hi / / we are looking to start with this years patient questionnaire. We have used the same one, ...
(Date Posted 17-07-2007 by duck)
o 0 Replies, 41 Views, Last Post: 09:27 AM, 17-07-2007 by duck
o http://www.gpmanagement.co.uk/showthread.php?t=3630

Title: "Alcatel phone system"
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(Date Posted 10-07-2007 by Bob Shearer)
o 0 Replies, 25 Views, Last Post: 02:23 PM, 10-07-2007 by Bob Shearer
o http://www.gpmanagement.co.uk/showthread.php?t=3540

Title: "Newsletter"
some members may have received an extra copy of this, for which I apologise. Teething problems with ...
(Date Posted 10-07-2007 by gary)
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o http://www.gpmanagement.co.uk/showthread.php?t=3537

Title: "SmartCard Procedure"
Many Thanks, it is very useful!!!
(Date Posted 29-06-2007 by kirstyfroud)
o 2 Replies, 77 Views, Last Post: 03:19 PM, 29-06-2007 by kirstyfroud
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Title: "Change of Address protocol"
Good Morning / / This was accepted by our PCT. / / Regards / / Gwyn
(Date Posted 28-06-2007 by wothersd)
o 1 Replies, 56 Views, Last Post: 08:43 AM, 29-06-2007 by Gwyn
o http://www.gpmanagement.co.uk/showthread.php?t=3446

Title: "The PM and Practice Based Commissioning"
Our consortium have set up as a limited liability partnership, and we have an executive board. I ...
(Date Posted 24-06-2007 by AJM)
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o http://www.gpmanagement.co.uk/showthread.php?t=3372

-- Threads with the most views --

Title: "Protocols..."
:) Gary, / / Many thanks for the attached protocols, am gradually working my way round the site ...
(Date Posted 26-09-2006 by SteveR)
o 1110 Views, 18 Replies, Last Post: 10:49 AM, 09-02-2007 by Jane Jones
o http://www.gpmanagement.co.uk/showthread.php?t=515

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(Date Posted 14-08-2006 by SteveR)
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(Date Posted 29-09-2006 by gary)
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(Date Posted 08-08-2006 by Gwyn)
o 846 Views, 16 Replies, Last Post: 02:27 PM, 27-10-2006 by MikeyM
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Title: "Access to health Records Policy"
Thank you for a very helpful protocol, Lorraine
(Date Posted 07-08-2006 by garyrogers)
o 707 Views, 12 Replies, Last Post: 03:08 PM, 21-06-2007 by Strato
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Title: "Im&t Des"
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(Date Posted 17-01-2007 by Rachael)
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(Date Posted 06-07-2006 by Nick Keyte)
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(Date Posted 04-07-2006 by adrianMP)
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o http://www.gpmanagement.co.uk/showthread.php?t=8

Title: "QOF 2006 Protocols"
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(Date Posted 24-08-2006 by pruritus)
o 618 Views, 3 Replies, Last Post: 10:38 PM, 11-12-2006 by pruritus
o http://www.gpmanagement.co.uk/showthread.php?t=201

Title: "Thermal Ruler"
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(Date Posted 11-03-2007 by gary)
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o http://www.gpmanagement.co.uk/showthread.php?t=2086

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(Date Posted 01-07-2006 by gary)
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Title: "Chaperone policy"
thank you,this was very helpful
(Date Posted 03-08-2006 by JulieHammond)
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-- Threads with the most replies --

Title: "Suggestions for improving this website"
Good website, easy to navigate, perhaps because the format is familiar to me from other websites I ...
(Date Posted 15-09-2006 by gary)
o 20 Replies, 273 Views, Last Post: 05:33 PM, 22-02-2007 by avezard
o http://www.gpmanagement.co.uk/showthread.php?t=338

Title: "threatening behaviour by patients"
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(Date Posted 15-03-2007 by MAGGIE)
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(Date Posted 09-11-2006 by Arthur)
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o http://www.gpmanagement.co.uk/showthread.php?t=871

Title: "New Membership Fee"
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(Date Posted 18-04-2007 by gary)
o 8 Replies, 144 Views, Last Post: 05:39 PM, 23-04-2007 by Carabine
o http://www.gpmanagement.co.uk/showthread.php?t=2611

Title: "Welcome"
Very helpful in monitoring what others are up to and how different / similar our problems can be. ...
(Date Posted 02-07-2006 by gary)
o 8 Replies, 372 Views, Last Post: 03:01 PM, 20-09-2006 by des.mccarthy
o http://www.gpmanagement.co.uk/showthread.php?t=5

Title: "Dna"
Our software in Scotland (GPass) automatically flags patients who DNA more than 3 times in 12 months ...
(Date Posted 15-09-2006 by hina)
o 7 Replies, 167 Views, Last Post: 12:08 PM, 20-09-2006 by Nursie
o http://www.gpmanagement.co.uk/showthread.php?t=339

Title: "Locum costs"
It very much depends on what a "day" means. some practices that's two 2-hour surgeries and one ...
(Date Posted 04-07-2006 by KarenH)
o 7 Replies, 342 Views, Last Post: 05:12 PM, 06-07-2006 by owain_thomas
o http://www.gpmanagement.co.uk/showthread.php?t=9

Title: "Private Fees"
We charge £25 for one Lloyd George, and £50 for anything larger.
(Date Posted 23-04-2007 by lorraine knapp)
o 6 Replies, 177 Views, Last Post: 11:37 AM, 22-06-2007 by Jerry Cooke
o http://www.gpmanagement.co.uk/showthread.php?t=2644

Title: "Late/non attending patients"
Dealing with lateness can be a problem if the doctor is running late (as I often am!), but if they ...
(Date Posted 12-01-2007 by catharine)
o 6 Replies, 215 Views, Last Post: 01:29 PM, 02-04-2007 by docarhamilton
o http://www.gpmanagement.co.uk/showthread.php?t=1367

Title: "Copy Medical Records"
our secretary spends 80% of her time invoicing and photocopying, and i have to make trips to the ...
(Date Posted 17-08-2006 by simpson19)
o 6 Replies, 255 Views, Last Post: 12:07 PM, 15-09-2006 by hina
o http://www.gpmanagement.co.uk/showthread.php?t=98

Title: "Blood Test Results"
We have a person dedicated to Actions on lab results on a daily basis with a Buddy for hols etc, ...
(Date Posted 17-07-2007 by Harmander)
o 5 Replies, 101 Views, Last Post: 03:38 PM, 31-07-2007 by Carabine
o http://www.gpmanagement.co.uk/showthread.php?t=3631

Title: "Staff Pay"
We pay our receptionists £8.16 an hour, medical sec £8.66 (as she is an HCA as well), Nurses £13.72
(Date Posted 02-03-2007 by joe)
o 5 Replies, 240 Views, Last Post: 04:24 PM, 16-03-2007 by Jerry Cooke
o http://www.gpmanagement.co.uk/showthread.php?t=1975
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